Nothing kills your productivity like trying to wrangle a big file attachment into an e-mail. Either your own server balks at sending anything inordinately large, or the destination server balks at receiving it. That’s one time-suck hassle you definitely don’t need. Fortunately, if you’re an Outlook user, there’s a fast and easy fix.
Remember cloud-storage service SugarSync? Last week I told you why I prefer SugarSync to Dropbox. Here’s one more reason: the new SugarSync for Outlook plug-in makes it a snap to share files–large and small–from your cloud account.
The plug-in shares links instead of actual files, thereby working around the attachment-size limitations imposed by most severs. When you click the SugarSync Attach button, you can quickly select one or more files stored in your SugarSync account.
That’s great if the files in question have already been uploaded, but what if they’re stored on your local drive? Not a problem: SugarSync will upload the files in the background, then send the e-mail with the necessary link.
This works much better for the recipients as well: instead of a massive attachment clogging up their inboxes and taking forever to retrieve, they get a link that leads to a browser-based download (which they can access at their convenience). Presto: you just turned a potentially miffed customer into one who appreciates your savvy file-sharing.
Interestingly, the plug-in automatically kicks in when you try to attach a file larger than 2MB, though you can tweak it to increase that threshold or turn all your attachments–regardless of size–into links. Recipients don’t have to be SugarSync users themselves to retrieve your files.
As I noted in my previous post, you can get a 5GB SugarSync account free of charge. If you need more space, a very reasonable $50 annually buys you 30GB. Either way, SugarSync for Outlook is, of course, free. If you’re an Outlook user, I can’t recommend this powerful pair highly enough.